Master Purchase Order Detail Description

This is part of the Purchasing Add-on Module

Top Row Fields

• Order Number: An eGrow Connect generated purchase order number
• Order Date: Date order was placed (editable)
• Expected Date: Date items will be shipped (editable)
• Ship Method: Selected shipping method, options can be edited in system setup
• Order Category: Selected order category, options can be edited in system setup
• Truck Icon: Visual display of how much space the order will take up on a truck according to the eGrow Connect load calculations

Financial Summary Table

A financial summary of the entire order.

• Sub total: Combined sell cost of all items on the order
• Discountable: Combined cost of all the items on the order which have ‘yes’ marked in the “Disc y/n” column.
• Royalties: Combined cost for all plant royalties
• Freight: Enter a dollar amount for the cost of shipping.
• Other: Enter any other costs associated with the order.
• Tax 1 and Tax 2: Tax percentages to be added to the total, determined by the tax scheme.
• Discount: If checked, the percentage entered in the % field will be applied to the amount in the “Discountable” field above.
• Item Discount: Combined discount amount for all itemized discounts, created in the “Disc %” column for each item on the order
• Total Due: Total amount due on the order. The Expected Date is also the due date for the order.

Order Information Tab

Vendor Vendor and Deliver to: Addresses for vendor and delivery, adjust default addresses in Vendor module, click symbol to edit. Notes External and Internal notes that apply to the entire sales order. Internal notes will not appear on printed sales order reports. Learn more about purchase order notes. Miscellaneous Tax Scheme: Select a tax scheme for the order, adjust tax schemes in System Setup Exchange Rate: Multi-Currency Add-on Module Select a currency option to use for the order. Projection Defaults Information entered here will be used as the default for purchased items when using the Add to Projections function in the taskbar. Example Scenario: A grower is planning to add items from two or more purchase orders from different vendors onto sales orders using Add to Projections. Because projections will combine like-items with the same ready date into one, the Bed field can be used to enter information that will keep the items from each purchase order separate.

Middle Row Fields

Most of these fields will autofill with default information from the Vendor module.

• Vendor Doc No.: A number for the order supplied by the vendor.
• Sales Rep: The vendor employee that handled the sale. You can add sales rep information by adding them to the Contacts tab in Vendors.
• Terms: Terms of the sale, payment terms can be created/adjusted in System Setup

Order Items Tabs

Main View UoM: Unit of Measure for the item. Ordered: Quantity ordered On PO: Quantity that are included on purchase orders Received: Quantity received on purchase orders Cancel: Quantity subtracted from ordered quantity because the items were canceled Left: Quantity not yet received Sell List Price: The list price as created in the Item Size Library. Price (Currency): The vendor price. With Multi-Currency Add-on Module, this price will be converted using the Exchange Rate tool in the Miscellaneous tab above. Extended: Price X Quantity Show Notes A place to write notes about individual items on this order. Item Notes: Notes for the customer about the plants (ie. These may be a bit small) Internal Notes: Notes for your internal use (ie. special instructions about an item once it is received) Show Other Royalty: Money added to the price per item to pay royalty fees Disc y/n: If yes, any order discounts will be applied to this item. If no, order discounts will not be applied to this item. You can change the default of items to be Not Discountable or change them individually on each order. Disc %: A discount percentage that only applies to a specific item. Taxable: If yes, the tax scheme of the order will be applied to this item. If no, no taxes will be applied to this item. Footage: the calculated footage of each item. Learn how eGrow Connect calculates load footage. Weight: Combined weight of the items based on the weight set in the Item Sizes Library. Show Audit Info Created: The date and time this item was originally added Modified: The date and time of the last update to this item User: The name of the user who added the item Show Release PO Enter line item information about each item. Qty to Release: Enter the quantity here to add to a split off purchase order. Ordered: Total ordered on the master purchase order On PO: Quantity that are included on an open purchase order Received: Quantity received Cancel: Quantity subtracted from ordered quantity because the items were canceled Left: Quantity not yet received Sell List Price: The list price as created in the Item Size Library. Price (Currency): The vendor price. With Multi-Currency Add-on Module, this price will be converted using the Exchange Rate tool in the Miscellaneous tab above. Extended: Price X Quantity